Professional Email Sign-Offs and Closings

Email endings are more important than you may think. Like any other conclusion, they encapsulate the email’s purpose while also fortifying your message’s tone. Get it wrong, and you risk being misinterpreted.

But don’t fret! Here, you’ll find several closing lines and email sign-offs perfect for various types of professional communication.

Professional Closing Lines

The list of reasons why one may have to write a professional email is endless. However, there are a few common themes that we’ll explore and provide closing lines for.

Remember, a closing line is a sentence placed after the email’s main body and before the sign-off. It helps bring the message to an end without being too abrupt, and sometimes also highlights the main or most important topic within it.

Expecting a Response

Clear communication is key when writing anything, but especially when crafting a business email. If you’d like to avoid ambiguity regarding a response, consider using any of the following lines.

Example:

Closing Before the Weekend

Using a closing line in an email sent just before the end of the weekend is a great way to be polite and express well-wishes. It also clarifies that the discussion need not progress any further and could instead be continued the following week. If no further dialogue is required, then you can remove the text that suggests continuing the conversation some other time.

Example:

Closing Before a Holiday Break

Similarly, adding a closing line before the start of a holiday break is not only courteous but also practical, as it lets others know what to expect. If the project or conversation has reached its end, then simply delete the text that proposes circling back to it in the future.

Example:

Expressing Appreciation

A little appreciation goes a long way. If you’re feeling thankful, it’s a good idea to express that. Not only does it strengthen professional relationships, but it also helps others know that their time and input are valuable.

Example:

Setting Expectations for Follow-Up

It’s useful to let the recipients of your emails know if you’re expecting a follow-up because a miscommunication in this regard can lead to serious and possibly expensive consequences. Remember, the more specific, the better. If you know exactly when you want to follow up with someone, include the date and time in the email.

Example:

Friendly Encouragement

Have you ever received an email that instantly made you feel better or more confident? If you’d like to do the same and spread some word of encouragement, consider using any of the following lines.

Example:

Professional Email Sign-Offs

An email sign-off is the phrase used after the body of your message and before your name or signature. It serves as a polite and professional way to conclude your communication. Email sign-offs can vary in tone and formality and can convey different sentiments. Below, you’ll find options better suited for strictly formal communication and casual choices suitable for business situations but relaying a more friendly and informal tone.

Formal Professional

Casual Professional

Professional Email Example

When it all comes together, a business email that includes a professional closing line and sign-off should look similar to this example:

Get It Right From the Start

Now you know how to write a strong and effective ending to a professional email. But what about the beginning and middle—have you perfected those parts, too? LanguageTool is a multilingual writing assistant that helps you compose immaculate emails, whether   your recipient is the CEO of a company, a colleague, or a potential client. This advanced spell, grammar, and punctuation checker ensures your writing is error-free while optimizing your word choice to be more impressive and powerful.

It’s precisely the type of tool you need in the business world.

Try it out today, and start writing like a pro.

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