Writing a Thank You Note in Five Simple Steps
You may think that writing a thank-you note is old-fashioned; after all, who takes the time to write handwritten letters when they can just send a text message or email? But that’s precisely why thank-you notes are impactful—not many people make that effort, so when you receive one, it instantly stands out as polite and genuine.
If you’re considering writing a thank-you note, we’d say it’s a great idea. And if you’re unsure where to start or how to craft one, don’t worry because it’s simple. This post will teach you everything you need to know about writing a thank-you note and even provide examples for different scenarios.
Let’s begin!
Writing a thank-you note is an easy way to make someone feel special.
Table of contents
How To Write a Thank You Note
The beauty of thank you notes is that they’re brief. You shouldn’t spend too much time writing one, nor should the recipient spend too much time reading it.
Also, you can write a thank-you note on a card, but it can be written on just about anything, from a sticky note to expensive stationery. It’s the thought that counts!
1. Start with a salutation.
As with any other letter, you should start with a salutation, which is a word or phrase that’s used as a greeting and commences the letter. The standard greetings are:
But you are welcome to add a personal touch if you’d like and write something such as:
2. Jump straight into expressing gratitude
Remember, thank-you notes are short by nature—don’t ramble. Instead, instantly thank the recipient for their actions, whether attending an important event, giving you a present, or helping you with something.
3. Write about emotions, thoughts, or intentions.
Yes, thank-you notes are typically brief, but that doesn’t mean they must be stale. Personalize the note by mentioning what the recipient’s actions meant to you, how they made you feel, or what you intend to do with the gift (if that’s what you’re thanking them for).
4. Reiterate your gratitude.
Before closing the letter, reiterate your gratitude in the last line.
5. End with a closing and your name.
Again, as with any other letter, add a closing and your name or signature. The type of concluding phrase you choose depends on the recipient and your relationship.
When you put it all together, your thank-you note should look something like this:
Thank You Note Examples
Birthday Thank You Note
Funeral Thank You Note
Graduation Thank You Note
Daisy
Interview Thank You Note
Christopher Harris
Professional Thank You Note
Quincy
Thank Us Later
Trust us when we say that people truly appreciate thank-you notes. Maybe it’s the effort behind them, or perhaps it’s the sincere expression of gratitude. Whatever it is, writing a thank-you note is a sure-fire way to leave a lasting impression.
As a multilingual writing assistant, LanguageTool can also help you leave your mark by aiding you in crafting powerful compositions. Not only will it ensure your text is error-free, but it will optimize your content by assisting you in refining your word choice and strengthening your sentences.
Try it out now, and don’t forget to thank us later (with a nice note).
